Rights & Reservations:
- DBICA reserves rights to accept/reject the request for registration & facilities.
- DBICA reserves rights to allow facilities within and surroundings by auditoriums.
- DBICA reserves rights to inspect/inquire/take details prior to providing confirmation of booking.
Booking:
- Booking will be done through the mentioned application form along with an application written on the letter head of the organization with due stamp and signature from authorized signatory.
- It is mandatory to attach an identity proof and to declare a name of the person who will take possession in the application form.
- All requirements such as equipment, facilities, green room, furniture has to be clearly mentioned before taking possession. After booking, before or during events, additional requirements will not be fulfilled in ideal conditions and may cost additional.
Possession:
- The auditorium will be handed over to the person whose name is registered in the application form on presentation of identity proof mentioned in the form. The same will not be handed over to any other representative/person/party apart from the person or official written /declared in the application form.
- Shifts booked need to be followed strictly. In case of early requirement of any set up, inform the administration desk at the time of registration only. No request will be entertained then after.
- Hall must be returned at an agreed time. Delay of more than 30 minutes, additional charges will be levied on hourly basis.
Usage & Consumption:
- Food items, alcohol, smoking, spitting & bringing flammable items such as matchbox, lighters, arms is strictly prohibited in auditorium and in such events, management may stop events or activity and cancel registrations. In such cases, no advances or fees will be refunded.
- Waste must be thrown in dustbins only, floor and carpet must be kept clean while using. Dustbins are at place for use.
- While using stage, green rooms & wash rooms, wastages must be disposed of in dustbins only & while giving possession back it is the sole duty of the occupier to ensure that the premise is clean & waste free.
Damage & Theft:
- Any damage to furniture, fixtures, equipment, floor, stage, infrastructure in auditorium, green room, lobby, washrooms, parking & food zone has to be paid immediately in cash. No argument will be entertained in this regard. It is the sole duty of the occupier to take due care of all resources which are part of the auditorium irrespective of whether the same is ordered/hired for use or not.
- Incase of theft also, the clause mentioned above is applicable.
Financials & terms of payments:
- Booking of auditorium and rental towards facilities needs to be paid 100% in advance along with requisite deposits as per the prevailing norms & agreed terms.
- Electricity Consumption Charge is to be paid as actual as per the unit consumed & as per the prevailing cost per unit.
- Payments towards rental, deposits, facility charges or any other charges are to be paid either by Cash or Demand Draft only.
- Any reimbursement of damage or theft as per clause no. will be deducted from deposit. In case of a damage costing higher than deposit, the same has to be paid cash at the time of handing over of possession.
- GST is applicable on each amount as per the rate decided by Govt. of India. No concessions are allowed in this.
- Refunds if any, will be given only by cheque on the name of the person who is booking & filling the form. 21. In case of cancellation post booking, cancellation charges will be applicable as per the prevailing norms of DBICA. Kindly refer to the quotation for the same.
Licenses and permissions:
Organizer needs to submit a license from the Police Commissioner permitting for program, sounds & people gathering as per their relevant norms.
Copyrights / Patterns:
Photography of building infrastructure, interior & exterior is strictly not allowed except during live programs. If any items/materials/performances performed /used in the auditorium are copyrighted, then the use of the same is the sole responsibility of the user or occupier. Any inquiries/asking from authorities will be answered only by the occupier. Don Bosco Institute of Communication Arts or Don Bosco Management is nowhere responsible for the same.
Legal jurisdiction area is Chennai.